Collection, Gallery & File Actions in Lumen

To help with wayfinding, we've moved container-level and file-level actions from the center pane to the right pane. You'll see different actions depending on what type of container is selected, i.e. Collection vs. Gallery vs. file. This article covers the various actions you can take.

• Getting Started
• Collection Actions
• Gallery Actions
• File Actions

Getting Started

With a container selected, you'll see the path of the container in the center pane and the Share and Add icons, as well as the More, Sort, Reverse Sort, View and Select icons. 

• Share allows Library Staff to share containers with their team using View and Download permissions
• +Add allows Library Staff to add new containers (Collections and Galleries) and upload files to existing galleries
• More is where the container-level actions like Copy Portal Link, Copy to Collection, Move to Collection and Delete options are located. You can also enable/disable Watermarks here.
• The Sort option allows you to sort containers and files alphabetically or by Date Created or Date Modified. You can also custom sort items for better control over what your end-users see in the Portal. 
• The View Options icon allows you to change the center pane display to Mortar, Large Grid, Small Grid or List. 
• Click Select to select all items in a container. You can unselect files using the X icon that appears when Select is activated. 
• In the right pane, you can also rename containers by clicking into the container name.
• Add a collection or gallery description in the right pane. Adding a description helps find containers in Search.

Collection Actions

• Copy Portal Link
• Move to Collection
• Delete a Collection
• Rename a Collection
• Add a Collection Description

Copy Portal Link

• Select a collection and click More
• Click Copy Portal Link
• The link to the collection on the Portal will be copied to your clipboard automatically

Move to Collection

• Select a collection and click More
• Click Move to Collection
• Select a collection to move the container into. You can also create a new collection.
• Click Move

Delete a Collection

• Select a collection and click More
• Click Delete 
• Confirm the container selected for deletion, noting the nested collection and gallery count
• Type DELETE into the box provided

IMPORTANT: Deletions cannot be undone. Files will be moved to the trash unless they have copies in other galleries. 

Rename a Collection

• Select a collection
• In the right pane, click the collection name
• Rename the collection and click the blue check to save

Add a Collection Description

• Select a collection
• In the right pane, click Edit Description
• Type your description into the field and click Save
• Delete a Description by clicking the Trash icon

Gallery Actions

• Copy Portal Link
• Copy to Collection
• Move to Collection
• Enable/Disable Watermarks
• Delete a Gallery
• Rename a Gallery
• Add a Gallery Description

Copy Portal Link

• Select a gallery and click More
• Click Copy Portal Link
• The link to the gallery on the Portal will be copied to your clipboard automatically

Copy to Collection

• Select a gallery and click More
• Click Copy to Collection
• Select a collection to copy the container into. You can also create a new collection.
• Click Copy

Move to Collection

• Select a gallery and click More
• Click Move to Collection
• Select a collection to move the container into. You can also create a new collection.
• Click Move

Enable/Disable Watermarks

• Select a gallery and click More
• Click the toggle next to Watermarks to disable or enable watermarks for the files in the gallery

Delete a Gallery

• Select a gallery and click More
• Click Delete 
• Confirm the container selected for deletion, noting the file count
• Type DELETE into the box provided

IMPORTANT: Deletions cannot be undone. Files will be moved to the trash unless they have copies in other galleries. 

Rename a Gallery

• Select a gallery
• In the right pane, click the gallery name
• Rename the gallery and click the blue check to save

Add a Gallery Description

• Select a gallery
• In the right pane, click Edit Description
• Type your description into the field and click Save
• Delete a Description by clicking the Trash icon

File Actions

At the file level, you can share, download, adjust the image orientation, copy to gallery, move to gallery, copy an image to a Workspace, set an image as the gallery cover image, and delete images from their respective gallery.

• Share
• Download & Crop
• Copy Portal Link
• Rotate Image
• Copy to Gallery
• Move to Gallery
• Copy to Workspace
• Set as Cover Image
• Delete a File

Share

• Select a file in the Library and click Share in the right pane menu
• Select the image type to share and click Generate Share link
• In the window that appears, copy the link to send it externally, or click Email link to email the link to a user or user group
• If needed, edit the Subject and Body of your message and determine whether or not you need a copy of the email
• Click Send

Download & Crop

• Select a file in the Library and click the Download icon in the right pane menu
• In the window that appears, choose the image format
• Select your embedded metadata preference. By default, images will download with updated metadata embedded on the file. Uncheck this option if you want to download the file with its original metadata. 
• Optionally, crop the image before download by clicking Crop. When cropping an image, choose one of the social media presets, or set a custom or 1:1 crop.

Copy Portal Link

• Select a file in the Library and click Copy Portal Link in the right pane menu
• The Portal link to the image will be copied to your clipboard

Rotate Image

• Select a file and click More
• Use the quick select buttons to rotate the image 90 or 180 degrees

Copy to Gallery

• Select a file and click More
• Click Copy to Gallery
• Select a gallery to copy the file to or create a new gallery
• Click Copy

Move to Gallery

• Select a file and click More
• Click Move to Gallery
• Select a gallery into which the file will be moved or create a new gallery
• Click Move

Copy to Workspace

• Select a file and click More
• Click Copy to Workspace
• Select a Workspace to add the file to or create a new Workspace

Set Cover Image

• Select a file and click More
• Click Set as cover

Delete a File

• Select a file to delete and click More
• Click Delete
• Confirm the deletion and click Move to Trash

Note: You can recover a file from the Trash by navigating to the Trash in the left pane and dragging the image to an existing gallery.