Collection, Gallery & File Actions in Lumen

To help with wayfinding, we've condensed the container-level and file-level actions into an Actions toolbar. You'll see different actions depending on what type of container is selected, i.e. Collection vs. Gallery vs. File. 

• Collection Actions
• Gallery Actions
• File Actions
• Batch Rename Files

Collection Actions

Take actions on a selected Collection using the More menu, or select one or more Galleries within a Collection to activate the Actions toolbar.  

Actions you can take on Collections include:

• Copy Portal Link
• Move to Collection
• Delete a Collection
• Disable Watermarks
• Rename a Collection
• Add a Collection Description

Copy Portal Link

• Select a collection and click More
• Click Copy Portal Link
• The link to the collection on the Portal will be copied to your clipboard automatically

Move to Collection

• Select a collection and click More
• Click Move to Collection
• Select a collection to move the container into. You can also create a new collection.
• Click Move

Delete a Collection

• Select a collection and click More
• Click Delete 
• Confirm the container selected for deletion, noting the nested collection and gallery count
• Type DELETE into the box provided

IMPORTANT: Deletions cannot be undone. Files will be moved to the trash unless they have copies in other galleries. 

Enable/Disable Watermarks

• Select Galleries within a Collection to activate the Actions toolbar
• Click Watermarks to disable or enable watermarks for the files in the gallery

Rename a Collection

• Select a Collection
• In the right pane, click the Collection name
• Rename the Collection (changes are applied automatically)

Add a Collection Description

• Select a Collection
• Expand the Description accordion in the right pane
• Type your description into the field; changes are saved automatically
• Delete the content in the Description field to remove the existing Description

Gallery Actions

• Copy Portal Link
• Copy to Collection
• Move to Collection
• Enable/Disable Watermarks
• Delete a Gallery
• Rename a Gallery
• Add a Gallery Description

Copy Portal Link

• Select a gallery and click More
• Click Copy Portal Link
• The link to the gallery on the Portal will be copied to your clipboard automatically

Copy to Collection

• Select a gallery and click More
• Click Copy to Collection
• Select a collection to copy the container into. You can also create a new collection.
• Click Copy

Move to Collection

• Select a gallery and click More
• Click Move to Collection
• Select a collection to move the container into. You can also create a new collection.
• Click Move

Enable/Disable Watermarks

• Select a gallery and click More
• Click the toggle next to Watermarks to disable or enable watermarks for the files in the gallery

Delete a Gallery

• Select a gallery and click More
• Click Delete 
• Confirm the container selected for deletion, noting the file count
• Type DELETE into the box provided

IMPORTANT: Deletions cannot be undone. Files will be moved to the trash unless they have copies in other galleries. 

Rename a Gallery

• Select a gallery
• In the right pane, click the gallery name
• Rename the gallery and click the blue check to save

Add a Gallery Description

• Select a Gallery
• Expand the Description accordion in the right pane
• Type your description into the field; changes are saved automatically
• Delete the content in the Description field to remove the existing Description

File Actions

At the file level, you can share, download, adjust the image orientation, copy to gallery, move to gallery, copy an image to a Workspace, set an image as the gallery cover image, and delete images from their respective gallery.

• Share
• Download & Crop
• Copy Portal Link
• Rotate Image
• Copy to Gallery
• Move to Gallery
• Copy to Workspace
• Set as Cover Image
• Delete a File

Share

• Select a file in the Library and click Share in the right pane menu
• Select the image type to share and click Generate Share link
• In the window that appears, copy the link to send it externally, or click Email link to email the link to a user or user group
• If needed, edit the Subject and Body of your message and determine whether or not you need a copy of the email
• Click Send

Download & Crop

• Select a file in the Library and click the Download icon in the right pane menu
• In the window that appears, choose the image format
• Select your embedded metadata preference. By default, images will download with updated metadata embedded on the file. Uncheck this option if you want to download the file with its original metadata. 
• Optionally, crop the image before download by clicking Crop. When cropping an image, choose one of the social media presets, or set a custom or 1:1 crop.

Copy Portal Link

• Select a file in the Library and click Copy Portal Link in the right pane menu
• The Portal link to the image will be copied to your clipboard

Rotate Image

• Select a file and click More
• Use the quick select buttons to rotate the image 90 or 180 degrees

Copy to Gallery

• Select a file and click More
• Click Copy to Gallery
• Select a gallery to copy the file to or create a new gallery
• Click Copy

Move to Gallery

• Select a file and click More
• Click Move to Gallery
• Select a gallery into which the file will be moved or create a new gallery
• Click Move

Copy to Workspace

• Select a file and click More
• Click Copy to Workspace
• Select a Workspace to add the file to or create a new Workspace

Set Cover Image

• Select a file and click More
• Click Set as cover

Delete a File

• Select a file to delete and click More
• Click Delete
• Confirm the deletion and click Move to Trash

Note: You can recover a file from the Trash by navigating to the Trash in the left pane and dragging the image to an existing gallery.

Batch Rename Files

Selecting two or more files in a Gallery will expand the Actions toolbar as well as additional options in the right pane. One of these options is Rename, which allows you to batch rename files in your selection.

Our Rename feature allows you sequentially rename files by adding a prefix and a starting number for the files in your selection, i.e. "Lumen01, Lumen02, etc."

1. Select two or more files in a Gallery
2. In the right pane, click Rename
3. In the Rename window, enter a prefix and a starting number for your files