Navigating the Library

PhotoShelter for Brands has a three pane Library.

Left Pane

The left pane displays the organization of your entire media library. Within the left pane, you may:

"My Library" is standard across all PhotoShelter for Brands accounts and is what we call the "root level" of the Library. It cannot be renamed and only Library Staff users can see it.

At the top of the left pane, also note two search tools: "find gallery/collection by name," which searches for your items by text match, and the File Search link, which reloads the left pane with a set of search filters that you can use to find the files you need.

In the footer of the left pane, you'll find the Trash, to which you may drag any collection, gallery, or file you want to delete. Note that all files will be stored here for recovery if needed (you may access these files by clicking the Trash text link), but you cannot recover galleries and collections once they've been deleted (only the files inside them). 

Center Pane

The center pane displays the contents of your current selection.

If you've selected a Collection in the left pane, you'll see its nested Galleries and nested Collections in the center pane.

If you've selected a Gallery in the left pane, you'll see its files in the center pane.

From a gallery view or file search result view, you may double-click any thumbnail to view the full-sized file in the center pane.

Across the top of the Center Pane, you'll see a row of tools you may use to work with your content. You may:

• Perform batch or single Actions on Collections/Galleries and Files (use the Select All / None text links as a shortcut).
• Sort your content. This order is reflected in your Library and Portal

At the bottom of the Center Pane, you may control the display of the content you see here:

• Choose between thumbnail or list view. If thumbnail mode is enabled, toggle between the large and small thumbnail size.

• When viewing a single image, you may rotate the orientation and click through to the next or previous image in the sequence.

Note the iconography used for the thumbnails: For images, you can quickly see if they're priced or flagged; for galleries and collections, you'll see a visual indication of the item type (gallery vs. collection), its contents, and its visibility (Everyone, Those with permission, or No one but me).

You may also upload files into any given selected gallery by dragging and dropping files into the Center Pane.

Right Hand Pane

The right hand pane always shows more details about what you have selected in the left or center pane. 

Cover Images

The cover image will display as the Collection or Gallery thumbnail image on the portal and helps make navigating around your Library easier for your staff because you can see an image thumbnail representing each collection or gallery in the center pane. To set a cover image, click an image thumbnail in the center pane and drag and drop it over the blank space. Work your way up each level, from the lowest nested gallery to the top level parent collection, by dragging the thumbnails from the center pane to the right pane. To replace a cover image, simply drag a new image thumbnail from the center pane and drop it over where you see the existing cover image. You cannot remove a cover image. If you do not add a cover image, PhotoShelter for Brands will default to displaying the first image thumbnail in the first sub-gallery on your organization's portal.

When you select a Collection in the left hand pane...

Click where you see the Collection name to edit the Collection name.

The blue hyperlink is the Collection's (or Gallery's) portal link. Click it (or use the copy link to clipboard shortcut when you hover over the right hand side of this link) to preview what the portal version of this Collection or Gallery will look like to the general public or your Invited Users.

The Share button enables you to Email the collection portal link to a contact. You must first allow Invited Users (or "everyone") to view this collection before you are able to send an email this way.

The Move button enables you to move this Collection to another Collection in your library. You can also drag/drop Collections around in the left-hand pane to re-organize.

The Trash can is to delete the Collection. You can also drag/drop a Collection from the center or left pane into the "Trash" area to delete it. You will always be warned about what you are deleting before you delete it.

When you select a Gallery in the left hand pane...

Click where you see the Gallery name to edit the Gallery name.

The blue hyperlink is the Gallery's portal link. Click it (or use the copy link to clipboard shortcut when you hover over the right hand side of this link) to preview what the portal version of this Gallery will look like to the general public or your Invited Users.

The green Upload button launches the web uploader (more on this upload method here)

The Email Gallery button has several options. It will email the collection or gallery portal link to a contact. You must first allow others (or "everyone") to view these files.

More Actions is where you will find Embed as Slideshow. A new window containing the gallery embed code for an HTML5 slideshow of the entire gallery can be found by clicking the embed a gallery slideshow option.

The orange Trash can is to remove or delete the gallery from the Collection. Use remove if the gallery was made by copying another gallery. Use delete to delete the gallery and all of the files inside of it. You will always be warned about what you are removing/deleting before you complete the action (unless the gallery is empty).

When you select a single file in the center pane...

Click where you see the File name to edit the file's name. Always keep the file extension when renaming a file (i.e. .jpg, .pdf, etc).

The blue hyperlink is the file's portal link. Click it (or use the copy link to clipboard shortcut when you hover over the right hand side of this link) to preview what the portal version of this file will look like to the general public or your Invited Users.

The pricing, model release and location quick action buttons can be toggled and used to indicate to your fellow Library Staff members whether or not there is a release on file.

When you select more than one file in the center pane...

The right-hand pane is no longer active. Look to the "Actions" dropdown in the center pane (above) for all of the actions you can take on Collections/Galleries or Files in batch.

Trash

An Admin and Editor can access the Trash by clicking the icon at the bottom left of the Library. It's where deleted files live until they are (permanently purged) from your Library.

To recover one or more files that have been deleted by accident, select the thumbnail(s) in the center pane and drag and drop them to a Gallery in the left pane. This will recover the deleted file. Note: if the file had virtual copies and was deleted, you will need to make new virtual copies because there is only one file recovered in the trash (the original file).

To empty the trash and free up storage space in your organization's PhotoShelter for Brands account, click the "Empty Trash" button. Note: there is no undo, so be absolutely sure you wish to delete everything before proceeding.