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Workspace Admins

Updated

PhotoShelter's Workspace Admin feature allows Library admins to mark certain users as “Workspace Admins,” granting them full permissions to the Workspaces they create. This includes invited users, who will no longer need to request additional access from library staff to manage the workspaces they create.

 

Article Contents:

 

 

What are Workspace Admins? 

Workspace Admins are invited users who have been granted the ability to fully manage the workspaces they create—without needing an Account Admin/Editor to manually upgrade their permissions each time. This is designed to make it easy for trusted internal collaborators to create and run workspaces independently, while still keeping account/library administration centralized.

 

What Workspace Admins can do

For workspaces they create, Workspace Admins can:

  • Add media they can already see to the workspace

  • Download from the workspace

  • Upload, comment, and approve within the workspace

  • Share the workspace and invite others to collaborate

In short: they can perform the “creator-admin” workflow end-to-end on their own workspaces.

 

What Workspace Admins cannot do

Workspace Admins do not become Account Admins/Editors, and their elevated powers are scoped. Specifically:

  • They cannot administer workspaces they didn’t create (unless separately granted access/permissions through whatever normal sharing/access flow your product supports).

  • They cannot add or access media they don’t already have permission to see (the feature explicitly limits them to “media they can see”).

  • They cannot grant themselves Workspace Admin status—this permission must be assigned per-user by an Account Admin/Editor.

  • They cannot bypass library/account access controls (the feature is meant to reduce repeated permission requests, not remove overall access governance).

  • Delete Workspaces

 

 

Creating Workspace Admins

 

The process for creating Workspace Admins is simple! First, make sure the user you are adding as a "Workspace Admin" is in your Invited User list: Add Invited Users and Manage User Groups.

To add a Workspace Admin, open your Library and click the "Users" icon on the left, then click "Invited Users" (https://library.photoshelter.com/users/invited-user-settings). 

In the window that follows, you'll see a list of your invited users, with a "Manage Workspaces" column and a dropdown that you can edit for each user:
 


In the right-hand pane, you'll notice the user's info and the workspaces they belong to. Also, the "Yes/No" toggle (from the above screenshot) affects the "Can Manages Workspaces" checkbox shown in the right-hand pane (and vice versa):
 

 

Once this access has been granted, your Workspace Admins will be able to create/edit/manage the workspaces they belong to (by being the creator or by invite) via your Portal: 

 

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